Category - Microsoft

PivotTables and PivotCharts are fantastic Excel features that allow you to analyze data. Sometimes you need an easy way to manipulate only specific data and view it. This Trainer Tip will show you how to filter data in PivotTables and PivotCharts using Slicers. Though you can filter data in a PivotTable using filters and by …

Access gives you the easy to use query design grid interface for combining data from tables that share one or more related fields. It’s simple to use and generally effective. However, there are still some times when the query design grid isn’t enough to get the job done. Consider the situation where you have two …

Ever wonder how to create those awesome looking letters at the beginning of a storybook…like the “O” in “Once upon a time…”?  You can do it with a Drop Cap, and in Publisher, they are simple to do! Drop caps are stylistic typographic elements, typically an oversized initial letter, which extend down into a paragraph …

You can use AutoCreate to quickly create new items from existing ones. With AutoCreate, you can drag and drop Outlook items from the view area to another folder on the Navigation Pane or Folder List. Say you’ve received an email from a colleague with details on an upcoming dinner meeting. It’s not set up as …

Thousands, Millions, etc. If you use a number format like 0, Excel simply writes the number with no decimal point or decimal digits. To truncate the last three digits of a number in the thousands, append a comma to the number format, like this: 0,. Two commas drop off two sets of three digits, etc. …

In Microsoft Word 2007 and 2010, you can save an individual document in Word 2003 version by clicking the Office button in 2007 or the File Menu in 2010, then Save As, and changing the Save As Type to Word 97 – 2003 as shown below.  If you’ve used Word 2007/2010 features that aren’t available …

This wizard will show duplicate records in a single Microsoft Access table, based upon the values of a field in the table. In an Access database, there may be times when you’d like to make sure that there are no duplicate records in a table.  The Find Duplicates Query Wizardwill quickly find the duplicate records …

Sharing the Wonder of PivotTables! The PivotTable is a powerful tool for summarizing, analyzing, exploring and presenting data, extracted from larger amounts of data elsewhere in your workbook. It enables you to query the data in user-friendly ways, subtotal and aggregate numeric data, summarize data by categories and subcategories, and create custom calculations and formulas. …

In all of the Microsoft Office products, Drawing Objects allow for the addition of graphics in the form of simple, basic shapes such as lines, arrows, rectangles, ellipses and even text boxes. These shapes can overlap on each other, much like a felt board allows various pieces of felt to lay on top of each …

Searching for a specific record You can search for a specific record in a table or form by using the Find tab in the Find and Replace dialog box. This is an effective choice for locating a specific record when the record that you want to locate satisfies specific criteria, such as search terms, and …

The Report Wizardprovides options for grouping and summarizing report data. You can organize your report by selecting the fields into which you want to group data. If you create more than one group, you can prioritize the groups into levels.In addition to grouping data by a field, you can add grouping intervals. Grouping intervals vary, …

Looking for another great time saver? Make the data entry job just a little bit easier! You can set a default value for a field — that value will automatically appear in the field for all new records. You can still modify the default field value as needed when entering a new record. For example, …

Use AutoFill to fill in data…With the AutoFill feature, you can have Excel automatically continue a series of numbers, number and text combinations, dates, or formulas, based on a pattern that you establish. Select the first cell in the range that you want to fill. Type the starting value for the series. Type a value …

Conditional Formatting helps you explore and analyze data visually, detect critical issues and identify patterns and trends. A conditional format changes the appearance of a cell range based on a condition or criteria. You can use Highlight Cells Rules, Top or Bottom Rules, Data Bars, Color Scales or Icon Sets to visualize data easily, highlight …

Here are some great tips on formatting text using your keyboard in Word 2007 or 2010. To format a word without selecting it, click the word and apply the formatting that you want. For example, press CTRL+B to apply bold formatting. To select a word, double-click it. To select a sentence, press CTRL and click …

Are you using styles yet?  If not, it’s time to get efficient!   A style is a set of formatting characteristics, like font, size, color, alignment and spacing, used to format your document quickly, easily and consistently. Instead of taking three separate steps to format your heading as 16-point, bold, Cambria, you can do it …

In legal documents, line numbers are placed on the left-hand side of the printout to assist in referencing specific lines in the document.  Microsoft Office Word can do this for you automatically, counting the lines in a document and displaying the appropriate number beside each line of text. For Word 2003 and prior versions: 1.     File …

You can create custom reports by creating a new report or by copying an existing report and modifying it. Custom reports reflect only the information you need. When you create a custom report, you work in the Reports dialog box, which has three tabbed pages. On the Definition page, you type a name for the …

Did you ever notice that when you print an Access report, some of the text is missing from variable-length fields (e.g., a text or memo field)? If there is too much text to display in the text box, the text is truncated (cut off).   Instead of resizing the control to be a set length, …

To summarize your data without using formulas: Sort the data by what you would like to subtotal Go to the Data tab On the right of the ribbon, click Subtotal in the Outline group. Choose the field you’d like to subtotal by (the Sorted Column) Select the Function that you would like to use Select …

Open your Form in Design View. Press F4 to open the Property Sheet. Select the desired date field from the Selection Type dropdown list at the top of the Property Sheet. Select the Format tab on the Property Sheet. In the Show Date Picker field, select For dates. Select Save, then close form. Note when …

Here are a few keyboard formatting tips when viewing a form or report in Design View or Layout view: To align the text in a selected control to the left, press CTRL+L. To align the text in the selected control to the right, press CTRL+R. To center the text in the selected control, press CTRL+E. …

In MS Project, it is possible to print a Gantt Chart view without any table information. To do this, you must apply a table that has all the column widths set to zero. Note that a Gantt Chart view always requires some table to be applied. On the View menu, click Table, and then click More …

Deadlines are a fact of life when managing any project, and missing a critical deadline can be costly in more ways than one! MS Project users are often tempted to override the calculated start or finish dates of a task to reflect deadlines, but there’s a much better way. Instead of manually entering start or …